The Process

How the IHM Categorization Tool works

A five-step workflow combining automated extraction, AI-assisted classification and competent expert review, from raw procurement data to a prioritised documentation list.

Preparation

Prepare Order List

Prepare your order items in an Excel (.xlsx) or CSV file. At a minimum, the file must include the supplier name and article name for each item. For a sample analysis, please submit no more than 25 order items.

Use the required workbook structure and do not rename the required columns or worksheet.

Submission

Submit

Fill in the request form, select the processing tier (default EU-Only), upload your file, and confirm you are authorised.

EU-Only (Tier A): applies an EU-resident processing restriction. Processing starts only when the configured route satisfies that restriction. Standard (Tier B): permits an approved alternative route only after the required authorisation and applicable processing conditions are recorded.

Data Classification

Extraction & AI-Assisted Classification

The tool extracts the supplier name and item description and uses AI-assisted screening to assess each item against IHM-relevancy criteria. Items are labelled RELEVANT, NOT RELEVANT, ADDITIONAL or FOR HUMAN REVIEW.

Extraction occurs server-side. The original file is stored on EU infrastructure and is subject to the applicable retention period and any legal hold. Company identity and the remaining workbook fields are not required for screening.

Expert review

Competent Expert Review

IHM Expert reviews classifications to confirm, adjust, or reclassify each item and adds notes where relevant. Quality assurance: no output is released without this review.

Expert review is an integral part of the service. The expert applies professional IHM knowledge when assessing the screening results.

Delivery

Receive Your Results

An administrator explicitly releases the reviewed result to the company portal. The company can then access the released result.

The result provides decision support for supplier-documentation follow-up. It does not constitute regulatory compliance approval, a Material Declaration, a Supplier’s Declaration of Conformity or legal advice.

This analysis uses AI-assisted screening and competent expert review. It provides decision support and does not constitute final compliance approval. The client remains responsible for its IHM obligations.

Service Options

Sample analysis vs. Integrated service

Start with a free sample analysis to validate the tool against your data before committing to a production engagement.

Aspect	Sample Analysis	Production Service
Purpose	Demonstrate the tool, validate fit, receive a quotation	Screen your full procurement dataset for IHM documentation prioritisation
Item limit	Up to 25 line items	Agreed volume limits apply
Cost	No charge	Per quotation — see Services & Pricing
Turnaround	1–2 working days	Agreed per engagement
Output format	Reviewed analysis through the company portal. The quotation is provided through the portal or by email.	Reviewed full-dataset result through the company portal
Processing tier	Tier A (EU-Only) or Tier B	Tier A (EU-Only) or Tier B

Request Sample Analysis View Services & Pricing →